Privacy policy

HiringHat helps companies screen job applicants. This policy explains what we collect, why, who we share it with, and the choices you have. It covers candidates who apply through HiringHat and people who use the company dashboard or this website.

What we collect from candidates

• WhatsApp details: your phone number, your name on WhatsApp and the messages you send to the HiringHat number.
• Your resume and the details in it, such as your email, experience and skills.
• Assessment data: your answers and code, typing patterns used to check answers are your own, and your scores.
• Proctoring evidence: photos from your camera, a recording of your camera, microphone and shared screen, and the browser's location, all taken only during the assessment.
• Interview recordings: the audio of your spoken answers and their transcripts, when the role has a video interview.

What we collect from companies

• Names, work emails and roles of the people on the hiring team, and the job descriptions they post.
• Details sent through our contact and access forms.

Why we use it

• To match your resume to the role you picked and run the assessment.
• To show the hiring company your results and the evidence behind them, so they can decide fairly.
• To keep assessments honest, for example by checking that only you are in front of the camera.
• To keep the service secure, fix problems and reply to you.

We don't sell personal data and we don't use it for advertising.

Who sees it

Only the company you applied to sees your application, and only the people on its team who are given access to that role. Companies never see each other's candidates. We use trusted service providers to run HiringHat, each only for its part: Meta (WhatsApp messages), Google (reading resumes, writing questions, scoring and the interviewer's voice), HeyGen (the interviewer's video), Deepgram (turning spoken answers into text) and our hosting providers.

How long we keep it

Resumes you uploaded but never used for an application are deleted when your application window ends. Applications, assessments and recordings are kept for the hiring company for as long as it needs them for that hiring decision, then deleted on request or when the company's account closes.

Your choices

• You can ask for a copy of your data, to correct it, or to delete it.
• You can decline the assessment rules on WhatsApp; nothing is recorded if you do.
• Camera, microphone, screen and location are only used after you allow them in your browser.

To make a request, use the contact form with the phone number you applied from.

Security

Data is sent over encrypted connections. Dashboard access needs a login, recordings and resumes are only served to signed-in members of the hiring company, and every company's data is kept separate.

Changes

If we change this policy we'll update the date above. Big changes will be announced on this website.